Event Space Rentals
THANKS FOR YOUR INTEREST IN OUR COMMUNITY ROOM. We look forward to hosting your meeting, party or get-together. The room rental guidelines are for people that would like to reserve the room for private gatherings with the community room door rolled down.
Groups of 12 or fewer are welcome to push tables together at any time. Tables will not be reserved or held in advance of your meeting. Usage is at the discretion of store management. As always, please be courteous and considerate to those around you.
Rentals are made on a first come, first served basis. Wheatsville sponsored events and classes will take priority over rentals. Please check our classroom CALENDAR for availability.
Private Room Rentals are given to:
- community groups
- non-profit organizations
- private groups and clubs
- school groups
*As with our donations, groups must be non-sectarian and non-partisan.
Private Room Rentals are not given to:
- commercial business groups
- private companies and businesses
- for-profit workshops, classes and seminars
Cost
The community room is a shared space, many people use the room throughout the day.
The cost of renting it as a private room with the door rolled down is as follows:
Non-peak Hours
EVERY DAY 7:30am – 12:00pm $100/hour
EVERY DAY 4:00pm – 11:00pm $100/hour
Peak Hours
EVERY DAY 12:00pm – 3:00pm $150/hour
Owner Discount Owners of the co-op are given a $25 discount per hour.
Payment
Once your rental is approved, an invoice, payment due date and room rental agreement will be sent to you via email. Please print the invoice and rental agreement and include these with your payment.
- Payments must be received at least one week in advance of your event. Payments not received by the due date will result in cancellation.
- Payments may be dropped off at the Hospitality Desk or mailed to: Wheatsville Food Co-op 3101 Guadalupe St., Austin, TX 78705
- We accept CASH or CHECK. Make checks out to: Wheatsville Food Co-op
- Please include a signed copy of the invoice and room rental agreement with payment.
Cancellations / Refunds
If you need to cancel your event please let us know as soon as you can. Cancellations made less than 48 hours from the start of event will be subject to a $50 cancelation fee.
Usage
The space is a limited use rental. The kitchen area is not included unless given prior permission by Wheatsville. Please include any special requests or requirements in your application.
Included in the rental:
- Privacy door rolled down 15 minutes prior to event
- 9 tables (seat 4 people each)
- 36 chairs
- ADA entrance and restroom facilities
- Recycling, compost and waste bins
You may:
- Serve food and drinks from Wheatsville
- Bring your own presentation equipment
- Bring your own music or audio equipment
- Move tables and chairs around
You may not:
- Drink beer, wine or any other alcohol on-site
- Bring food or drinks in from outside vendors
- Use tape or nails on the walls
Cleaning
The room must be picked up, tables and chairs returned to original spots, and returned to Wheatsville in usable condition. Any damage to the room will be billed to you.
Contract
Fill out the form below to start the process. After we contact you to accept your proposal, please print and mail or deliver this room rental agreement along with your payment.
